Privacy Policy

Data Privacy Notice

Rolls Royce Power Systems AG (“RRPS”) is pleased to welcome you to our websiteshttps://www.rrpowersystems.com  and https://www.mtu-solutions.com and appreciates your interest in our company and its products and services. In addition to Rolls-Royce products, our portfolio also includes products marketed under the brand name MTU – A Rolls-Royce solution (MTU Friedrichshafen GmbH, hereinafter “MTU”).

This data privacy notice is to inform you of the way we will handle your personal data. It sets out how personal data is processed in the context of communications both via our websites and away from our websites, for example in the way contracts are executed.

1. Controller

Rolls Royce Power Systems AG (“RRPS”) processes your personal data in its capacity as controller. 

Contact details: Rolls-Royce Power Systems AG, Maybachplatz 1, 88045 Friedrichshafen, Germany 
E-mail: inforrpowersystems.com

2. Data Protection Officer

Contact details of our Group Data Protection Officer: 

Bettina von Fechthelm 
Rolls-Royce Power Systems AG, Maybachplatz 1, 88045 Friedrichshafen, Germany 
E-mail: datenschutzrrpowersystems.com 
Telephone: +49 7541 9091

3. Visiting our websites

When you visit our websites without actively contacting us, all instances of access are recorded in a log file on our web servers. The following data is captured: IP address of your client, date and time of access, name and URL of the file retrieved, pages visited, amount of data transferred, whether the retrieval was successful, video/audio viewed or listened to, clicks on individual links, search words or search phrases. The log file is stored for two months.

This data is processed for the purpose of presenting our web pages securely and to best effect from a technical point of view. The legal basis for processing the data here is proportionally our legitimate interest, Art. 6 Para. 1 f) of the General Data Protection Regulation (GDPR). No person-related evaluations or reports are undertaken or produced.

4. Establishing contact using our contact forms

We only collect personal data pertaining to you – i.e. information that can be associated with you as an individual – if you provide us with this data yourself and enter into contact with us. This is the case if you enter your data in the input fields of the contact forms on our websites and send us inquiries.

Information that we absolutely need to process your inquiry is marked with an asterisk. You may also provide the remaining information voluntarily in order to make it easier for us to classify your inquiry.

We use your personal data only for communication with you and for processing your inquiry. The data will then be erased. The legal basis for processing the data is our legitimate interest in communicating with you at your request, Art. 6 Para. 1 f) of the GDPR.

You may at any time object to the further storage and use of your personal data collected in the course of contacting us or revoke your request to be included in the press distribution list at any time. To do this, an email to

prrrpowersystems.com

or a letter to

Rolls-Royce Power Systems AG
Abteilung VMC
Maybachstraße 16
88045 Friedrichshafen

will suffice. If you object or revoke your request, your data will be erased immediately. However, your inquiries can then no longer be processed.

5. Receipt of the MTU Report customer magazine and the MTU eReport newsletter

When you order our free customer magazine MTU Report or subscribe to the electronic newsletter MTU eReport, we process the data you provide to us.

 In order to process your order and forward it to service providers who are involved by us as contractually bound data processors for this purpose, e.g. the customer magazine print shop.

We obtain your consent to this in advance. It is the legal basis for this data processing (Art. 6 Para. 1 a) of the GDPR).

Your personal data will not be used in any other way or passed on to third parties. You may unsubscribe from the customer magazine or withdraw your consent at any time, by sending an informal message to

reportmtu-online.com

or by writing to 

Rolls-Royce Power Systems AG
Abteilung VMC
Maybachstraße 16
88045 Friedrichshafen

For unsubscribe from the newsletter you can use an unsubscribe-link in the newsletters itself. Once your withdrawal of consent has been received, your data collected during the ordering process is deleted immediately and will no longer be used. The customer magazine or newsletter will no longer be sent to you. 

6. Personalized marketing communications

Based on your prior consent, we process your personal data also in order to deliver you relevant personalized marketing communications regarding topics of interest relating to MTU products and solutions, including technical articles, case studies, white papers, news articles, webinars and videos. We provide these communications via e-mail, if you communicate to us also your telephone number for this purpose, we or our local subsidiaries in your respective area may also call you to inform you about MTU products or MTU solutions via telephone.

The legal basis for this is Art. 6 Para. 1 a) GDPR. We receive your consent particularly in the context of registering for gratuitous downloads of material on our websites or in the context of the registration for gratuitous webinars offered by third party providers for which we deliver the content.

In order to tailor these marketing communications to your interests and preferences concerning our products and solutions, we use a marketing tool to analyze data gathered by the Google Analytics cookie when you use this website, as well as other information about your interests and preferences regarding MTU products and solutions which we collect due to your download of materials on our website, your registration for webinars or when you take notice of our marketing e-mails.

The types of personal data that we collect are described in detail in the consent that we obtain from you for this purpose. The use of the marketing tool requires the transfer of these data into the United States of America. Rolls-Royce has concluded Standard Data Protection Clauses as adopted by the European Commission with the provider of the marketing tool.  These serve as the legal basis for the data transfer under Article 46 (2) General Data Protection Regulation (GDPR).

You may at any time revoke this consent via email to dataprivacy.salesmtu-online.com – you can do this also partly, specifically with regard to marketing communications via telephone –, or by clicking on the unsubscribe links, which are provided at the bottom of each marketing mail. In case you revoke your consent, your data will promptly be deleted, and we will stop providing you the respective marketing communications. You can also object to the processing of your data for marketing purposes. We will then delete your data (except your email address and the fact of your objection, in order to take account of your objection at any time) and stop sending you marketing communications.

7. Applications

You may apply to our company online or by electronic means. We process your applicant data exclusively for the purpose of the application procedure and delete it, if rejected, after completion. The legal basis is Art. 26 Para. 1 Sentence 1 of the German Federal Data Protection Act. Please note that emails which sent in unencrypted form are not transmitted with access protection. We therefore strongly recommend that you send us your application documents either by encrypted e-mail or via the contact form on our career portal. Further details of the way applicant data is handled may be found in our separate data privacy notice on the career portal.

8. Cookies

We use cookies for the purpose of tailoring our website to your needs. Most of the cookies we use lose their validity at the end of the browser session (so-called session cookies). Other cookies remain on your device and enable us to recognize your browser the next time you visit us (persistent cookies). This data will not be used to personally identify the visitor to this website, except when you have given us express consent for analyzing your interests for marketing communications, as set out in Clause 5 (see above). You can revoke this consent at any time, as described above.

Most browsers are set to accept cookies automatically. However, you may disable storage of cookies or set your browser so that it notifies you as soon as cookies are set. That said, we would point out that blocking cookies from our website may result in restricted functionality in the use of our website and the websites of other service providers.

Rolls-Royce Power Systems uses cookies to control its programs for the intermediate storage of results and control characteristics. You may prevent cookies from being saved on your hard drive by selecting “Do not accept cookies” in your browser settings. How this works in detail can be found in the instructions published by your browser manufacturer.

9. Google Analytics

This website uses Google Analytics, a web analysis service offered by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter: Google). Google Analytics uses various technologies, including cookies, which are stored on your computer and permit analysis of the use of this website by visitors. The information obtained by Google Analytics about your use of this website will be transmitted to servers of Google which may be located in countries outside the member states of the European Union and may also be operated outside contracting states to the Treaty on the European Economic Area. By enabling IP anonymization within the Google Analytics tracking code of this website, your IP address will be anonymized by Google prior to transmission. This website uses a Google Analytics tracking code which has been extended to include the operator gat. anonymizeIp(); in order to allow only anonymized collection of IP addresses (so-called IP masking). On behalf of the operator of this website, Google will use this information to analyze your visit to this website, to compile reports on website activities and to provide further services related to website and Internet use to the website operator. The IP address transmitted by your browser within the context of Google Analytics will not be combined with other data from Google. You may prevent the storage of Google cookies by setting your browser software accordingly. However, we would point out that in this case you may not be able to use all the features of this website to their full extent. You may prevent Google Analytics from collecting data by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected in future when you visit this website: Disable Google Analytics. The Google Analytics security and data protection principles may be found at:

https://marketingplatform.google.com/about/analytics/terms/gb/
https://policies.google.com/privacy?hl=en

Opt-out cookie

You may prevent Google Analytics from collecting data by clicking on the following link.
https://tools.google.com/dlpage/gaoptout?hl=en

An opt-out cookie will be set to prevent your data from being collected in future when you visit this website: Disable Google Analytics.

10. Data security

We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security procedures are regularly reviewed and adapted in line with technological progress.

When you use our contact form, you also provide us with personal information about yourself. In order to prevent this data from falling into the wrong hands, we encrypt your personal data end-to-end using the TLS method for data transmission (transport layer security). This is a proven, highly secure procedure for transmitting data over the Internet, provided that it is used – as is the case here – in line with state-of-the-art practice.

11. Processing of your data outside of these websites

We also process your personal data outside of these websites if you contact us in writing, by telephone or by e-mail with a request or inquiry and provide us with personal data (e.g. your contact details). Furthermore, we process personal data of yours if you or your company is a business partner, customer or service provider of ours, i.e. in a contractual relationship with us, for purposes of executing this contract, or if data processing is necessary for another reason, e.g. in the context of an application in response to an invitation to tender.

Depending on the context, your data will be processed on different legal bases within the meaning of Art. 6 of the GDPR. Depending on the context, this is in particular:

1. your expression of consent pursuant to Art. 6 Para. 1 a) of the GDPR (e.g. when requesting our customer magazine); or

2. where the processing is necessary for fulfilling a contractual relationship with us or for implementing pre-contractual measures which occur at your request, Art. 6 Para. 1 b) of the GDPR (e.g. upon telephone request for the purpose of ordering a product); or

3. where the processing is necessary to comply with a legal obligation to which we are subject, Art. 6 Para. 1 c) of the GDPR (e.g. compliance with legal obligations to retain records or obligations to provide information to authorities); or

4. where the processing is necessary to safeguard an overriding legitimate interest within the meaning of Art. 6 Para. 1 f) of the GDPR (e.g. when asserting legal claims or for the video surveillance of our operating facilities to protect against unauthorized access).

12. Recipients

RRPS and other affiliated companies house central functions of the RRPS Group – e.g. Marketing & Communications, Sales, Purchasing and central admin functions such as Legal, etc. – which act on behalf of the entire group and may process your personal data within this context. The processing of personal data by these central functions is also undertaken on the basis of the aforementioned bases in law. If, for example, when carrying out procurement processes or processing contracts, affiliated companies other than RRPS must also be involved because they perform central functions within the group, personal data is exchanged between the affiliated companies involved to the extent necessary. The legal basis for this is the overriding legitimate interest of the company in organizing internal administrative procedures efficiently, Art. 6 Para. 1 f) of the GDPR.

We only pass personal data to other affiliated companies or to third parties, e.g. authorities or banks, if necessary and to the required extent within the scope of the respective business relationship or due to a legal requirement so to do. Service providers used by us, who, for example, provide IT or printing services, are contractually obliged by us to process personal data exclusively within the scope of their remit.

13. Storage of your data

Your personal data will always be stored as long as it is necessary for the respective purpose (e.g. fulfilment of contract),and shall then be erased in compliance with the statutory retention periods or, after the purpose has been achieved (e.g. fulfilment of the contract by both parties), restricted (blocked) for the necessary retention period in terms of processing, and then erased.

Your rights under Clause 15 are to be asserted in each instance against RRPS or against such other affiliated company as be responsible under data protection legislation. In any event, you may use the contact address given in Clause 1 above for this purpose.

14. Social media

We also have a presence on the social networking platforms Facebook, Twitter, LinkedIn and Xing. If you click on the respective icon on our website, you will be forwarded to our profiles there without personal data being collected.

15. Your rights

You have the right to request details of which personal data about you is stored.

You may request correction or amendment, erasure or restriction of processing (blocking) of your stored personal data as long as this is legally permissible and possible within the framework of an existing contractual relationship. Should statutory provisions not permit erasure, your data will instead be blocked (subjected to processing restrictions) in such a way as to make it accessible only for the purpose of complying with mandatory statutory provisions.
 

You may object to the processing of data for reasons arising from your particular situation if such data processing is carried out on the basis of our legitimate interests. Should we process your data in order to conduct direct advertising, you may object to this advertising or promotion at any time with future effect (right to object to processing of personal data for marketing purposes). Therefore, see the contact details in Clause 6.
 

You are entitled to lodge a complaint with a supervisory authority.  The following supervisory authority is responsible for RRPS: The Baden-Württemberg State Office for Data Protection and 
Freedom of Information, P.O. Box 10 29 32, 70025 Stuttgart. Email: poststellelfdi.bwl.de; Online complaints form: https://www.baden-wuerttemberg.datenschutz.de/online-beschwerde/. You have the right to transfer the data you have provided to us on the basis of an expression of consent or a contract (data portability).

If you have given us an expression of consent to process your data, you may revoke this at any time in the same manner in which you gave it. The withdrawal of consent does not affect the lawfulness of the processing carried out on the basis of the consent up to the time of withdrawal.

If you have any questions regarding the processing of your data or would like to assert your rights, please contact us by post or e-mail at the contact address given above (Clause 1).

16. Changes to this Data Privacy Notice

The provisions of this data privacy notice in the version valid at the time on the homepage apply (cf. status and version of data privacy notice).

We reserve the right to amend and change the content of this data privacy notice. The updated data privacy notice shall apply from its date of validity (cf. status and version of the data privacy notice).

Version dated: August 2019